How to add custom folders to the Microsoft Office 2007 Save As dialog box

Previously I did a tutorial on how to customize the “Save As” shortcut folders in XP. But that tutorial doesn’t apply to the Microsoft Office Save As window. This brief overview will show you how to add custom folders to the MS Office 2007 “Save As” dialog box. By adding custom folders you can save valuable time by jumping to folders with fewer clicks.

  1. To get started, open a file in MS Word 2007, Excel 2007, PowerPoint 2007 etc. The custom folder(s) you add will apply to all of the Office programs. Click the Office “Orb” and select Save As from the menu.
  2. From the very top Save in: drop-down menu, navigate to the folder you want to add to the list of locations in the left pane.
  3. Right-click in an empty spot in the left pane, and from the pop-up menu select Add ‘Folder Name
  4. And now that folder will appear in the left pane of the Save As dialog box for all of the Office applications. You can also move the folder up or down in the list by right-clicking it and selecting Move Up or Move Down.
  5. If you ever want to remove a folder you’ve added to the list, right-click it and select Remove.

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  • PJ

    Is there a way to do this in Office 2003? (yes, the company I work for is stingy and always behind in technology:)

    I tried using these instructions but it doesn’t seem to work for Office2003. Thanks.

  • mykbeau

    If you want to do this in Office 2003, follow the instructions above, but at step 3, go to the Tools and select Add to “My Places”.

    Hope this helps.

  • Nancy Lambert

    Great instructions! Just what I was searching for. Thanks so much.

  • Daniel Lindgren

    Yeah, like it a lot, brief and clear instructions too, thanx a million

  • Andy Shannon

    This process also doesnt seem to work on a Vista PC, is there a process for doing a similar thing for Word 2007 on a Vista PC, like adding a custom folder to the “Favorite Links” section on Office 2007?

  • Mike Aiello

    Thanks. This is more difficult than in 2003, you would think it would be just as easy.

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  • Jennifer Thomas

    In Windows 7, you can drag a folder to the ‘Favorites’ or other existing location in the places bar, but it doesn’t seem to work unless you put it under an existing item. Better than nothing, I guess (but not much better …).